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Administration

Retention & legal hold

Define immutable retention, storage lifecycle and exception controls for archived records.

WORM-protected
100%
All active policies
Policies active
4
Across 8 applications
Legal holds
1
Cannot be disposed

Retention policies

WORM and lifecycle rules take effect at archive ingestion.

Policy engine active
PolicyRetentionWORMLifecycleScopeStatus
Default 7 Years
7 years
Enabled
Standard → IA → ArchiveGeneral archive
Active
Finance Records
10 years
Enabled
Standard → ArchiveSAP Archival
Active
Legal Hold
Indefinite
Enabled
Archive / No expiryHeld records
Active
HR Records
7 years
Enabled
Standard → IA → ArchivePeople systems
Active

Legal hold register

A legal hold overrides disposal and lifecycle expiry.

Prominent control
RecordSourceOwnerHoldAction
Customer Account Record
CUST-102948
NOVAEnterprise ServicesNot applied
Invoice_2024_0312.pdf
CUST-102948
SAP ArchivalFinanceNot applied
Enterprise Fibre Service Contract.pdf
CUST-102948
TM ArchivalLegalIndefinite · Protected

Governance guardrails

WORM retention cannot be shortened once active.
Legal hold suspends policy expiry and disposal eligibility.
Every policy change is recorded in the audit log.